Live in 48 hours.
One 30-minute discovery call from you. We do the rest — configuring voice, chat, and SMS, connecting your calendar, payments, and insurance, then testing every flow before we go live.
No disruption. No staff training. No code to write.
Some practices use Aria as overflow. Forward-thinking practices use her as the front line — answering every call first and looping in staff only when human handoff is required. At WizKids Dental & Orthodontics, every patient call goes to Aria first, 24/7. That's the operational role we built her to handle.
We handle everything. You do one 30-minute call — the rest is on us.
Discovery Call
One 30-minute call where we learn your services, providers, hours, insurance preferences, and how you talk to patients — this becomes Aria's brain.
Proof: the only time commitment we ask of you for the entire onboarding.
AI Configuration
We build your custom voice agent, chat widget, and SMS flows — personality, appointment types with pricing, provider schedules, and empathy-tuned conversation paths.
Proof: every response is trained on your practice, not a template.
Integration
Chat widget added in one line of code. Phone number assigned. Calendar sync, card payments, SMS/voice, real-time insurance eligibility, and your CRM webhook connected.
Proof: no PMS migration, no rip-and-replace — runs alongside what you already use.
Testing
We run every scenario end-to-end — objection handling, chat bookings, live insurance verification, payment, multi-provider routing, after-hours flows, and edge cases.
Proof: nothing goes live until your team signs off on the test recordings.
Launch
Voice, chat, and SMS go live the same day — patients start calling, chatting, and booking immediately, around the clock.
Proof: WizKids Dental routes every patient call to Aria first — 24/7, day one. Aria handles end-to-end and only transfers when patient needs require human handoff.
Your Dashboard
Every appointment, conversation, insurance check, payment, and lead — visible in real time, summarized in a Monday-morning revenue report.
Proof: see exactly what Aria generated, week over week, no guessing.
No add-ons. No tiers. Every Aria practice gets the full platform.
AI Voice Agent
Answers every call with empathy. Handles objections. Books appointments. Verifies insurance. Collects payment. In any language.
Website Chat Widget
Branded chat bubble on your website. Same intelligence as the voice agent. Converts visitors into booked patients.
SMS Automation
Confirmations, 24-hour and 2-hour reminders, intake form links, Google review requests, and recall campaigns — all automated.
Insurance Verification
Real-time eligibility checks during live calls. 3,400+ payers. Reads back deductibles, coverage, and exact patient cost. Works for dependents. Learn more →
Payment Collection
Charge saved cards during calls. Send secure payment links via text. PCI-compliant. Money in your account before they hang up.
Calendar Sync
Every booking appears on the provider's calendar instantly. Multi-provider support. Real-time availability. No double-booking.
Admin Dashboard
Real-time view of every booking, call, conversation, insurance check, payment, and lead. Full control, no guessing.
Digital Intake Forms
Secure intake link sent via SMS after booking. Patient arrives paperwork-done. Saves 5-10 minutes of chair time per patient.
Recall Campaigns
Automated re-engagement for patients who haven't visited in 6+ months. Each reactivated patient = $500-$1,500 in revenue.
Aria works around the clock so your team doesn't have to. Here's what a typical day looks like.
AM
Early Bird Books Online
Patient finds your website before work. Chats with Aria about a toothache. Aria responds with empathy, checks availability, and books a same-day appointment. Confirmation text sent.
💬 ChatAM
Returning Patient Recognized
Sarah calls in. Aria recognizes her number instantly — "Hey Sarah, good to hear from you!" Previous visits and insurance loaded. No verification needed. Books her cleaning in 30 seconds.
🎙 VoiceAM
Three Calls at Once
Busy morning. Three patients call simultaneously. Aria answers all three — no hold music, no voicemail, no missed opportunities. Each caller gets a personal, unhurried experience.
🎙 Voice × 3AM
Insurance Verified During Call
New patient asks about crown coverage. Aria collects member ID, verifies with Delta Dental in real time, reads back deductible and remaining benefits, quotes exact patient cost — $475 — and offers to collect right now.
🎙 Voice + 🛡️ InsuranceAM
Smart Reminders Sent
Automated texts go to afternoon patients. One replies "need to reschedule." Aria offers three new times. Patient picks one. Calendar updated. New reminders scheduled. Zero staff involvement.
📱 SMSPM
Lunch Hour Leads
Staff at lunch. Website visitor chats about Invisalign. Aria answers every question, handles the cost objection with empathy, and books a consultation. Lead captured, patient converted.
💬 ChatPM
Payment Collected on Call
"I see a Visa ending in 4242 on file — would you like me to charge the $475 copay?" Patient says yes. Payment processed before they hang up. Money in your merchant account.
🎙 Voice + 💳 PaymentPM
Intake Forms Sent
After each booking, Aria automatically sends a secure intake form link via SMS. Patients fill it out on their phone before arriving. No clipboard. No wasted chair time.
⚡ AutomatedPM
After-Hours — Spanish Speaker
Mom searches "dentista cerca de mi" after dinner. Calls. Aria responds fluently in Spanish. Books her child's first appointment. Dependent insurance verified under mom's plan. Confirmation sent in Spanish.
🎙 Voice + 🌍 SpanishPM
Google Review Request
Patient who visited today receives an automated text: "How was your visit with us? Leave a review!" One tap to Google. 3-5x more reviews on autopilot.
⚡ AutomatedPM
Late Night Emergency
Patient with a cracked tooth calls at 10 PM. Aria answers — empathetic, calm. Books an urgent morning slot with the right provider. Patient goes to bed knowing they're covered.
🎙 VoiceAM
Recall Campaign Fires
Patients who haven't visited in 6+ months receive a friendly re-engagement text. Three reply to book. Three appointments added to next week's schedule. Revenue recovered while you sleep.
⚡ AutomatedThree interactive walkthroughs showing exactly how Aria handles calls, syncs calendars, and manages reschedules.
Your practice at full capacity. Always.
30-minute discovery call. Live in 48 hours. We respond within 24 hours.