Live in dental practices today

Answer every call. Verify insurance live. Book patients 24/7.

Aria is the AI front office for dental practices — voice, chat, and SMS in one platform. Your team focuses on chairside care. We handle the rest.

Not a chatbot. Not an answering service. Aria converts every inquiry into a booked, paying patient — in 100+ languages, around the clock.

Voice AIWebsite ChatSMSInsurancePayments100+ Languages
Book a Demo →Hear a Real Call ↓
Aria AI dental receptionist converting patient calls into booked appointments for dental practices 24/7
Live in Southern California practices·24/7 coverage·100+ languages·3,400+ insurance payers·HIPAA compliant

In production today, converting real patients

WizKids Dental & Orthodontics
Live in Southern California dental practices today
Currently expanding to multi-location DSOs
How leading practices use Aria

Aria isn't overflow. At WizKids Dental & Orthodontics, every patient call goes to Aria first — 24/7, during and after hours — with handoff to staff only when human judgment is required.

That's the difference between an AI receptionist that's deployed as a backup plan and one that's deployed as the front line. Read the WizKids story →

62%
of dental calls go unanswered
$70K+
annual cost of one receptionist
35%
of new patients lost at intake
$250K+
lost per practice annually
Live Demo
Hear Aria book a real patient.

Mike calls about an implant consultation. Aria checks the calendar, books the slot with Dr. Smith, and texts a confirmation in 60 seconds. Press play and watch both sides at once.

Press play and watch both sides. The left shows what Aria does behind the scenes — calendar lookup, practice management booking, SMS dispatch. The right is Mike’s phone, mid-call.
Aria’s workspace
Calendar lookup
Dr. Smith · This week
Standing by — waiting for caller’s preferred time Searching availability… Available — Mon 11:00 AM with Dr. Smith
Practice management
Writing appointment to schedule
Smith Family Dental — Schedule
New appointment
Appointment details
Patient Mike Patterson
Provider Dr. Smith
Type Implant Consultation
Date Monday, May 11, 2026
Time 11:00 AM · 60 min
Drafting…
Awaiting confirmed slot Writing to practice management… Booked — appointment ID generated
SMS dispatch
Confirmation to Mike
To (···) ···-5555
158 chars
Hi Mike — your implant consultation is confirmed for Monday, May 11 at 11:00 AM with Dr. Smith. Reply STOP to opt out.
Standing by Composing… Sent · delivered to (···) ···-5555
Mike’s phone
10:58
Messages now
Smith Family Dental
Hi Mike — your implant consultation is confirmed for Monday, May 11 at 11:00 AM with Dr. Smith. Reply STOP to opt out.
incoming call
Smith Family Dental
mobile · (949) 775-3306
00:00
HIPAA CompliantAI VoiceReal-Time Booking
▶ Listen to the full set of demos →

Interactive Demos

See exactly how Aria closes patients.

Three short walkthroughs. Calls. Insurance. Payments. Calendar sync.

📞
Full Patient Journey
Call → Insurance → Payment → Booked
⏱ ~60 seconds

Watch Aria handle a new patient call — from answering the phone to verifying insurance, quoting cost, collecting payment, and confirming.

Watch Full Demo →
📅
Book → Practice Calendar
Appointment syncs instantly
⏱ ~45 seconds

See how every booking appears on the doctor's calendar automatically — no manual entry, no double-booking.

Watch Calendar Demo →
🔄
Reschedule → Calendar Updates
Old slot removed, new slot added
⏱ ~40 seconds

Watch Aria recognize a returning patient, find a new slot, and update the practice calendar — old event removed, new event added.

Watch Reschedule Demo →
View All Demos →
After the Booking
Booking is just the start.

Aria runs the full post-visit lifecycle — reminders, intake, reviews, recalls, and reports. The work that protects your revenue and gets done last (or never).

📲 SMS Reminders

24-hour, 2-hour, and check-in texts — automated at booking. Patients reply to confirm or reschedule. Cuts no-shows 30-40% and protects thousands in revenue.

📋 Digital Intake Forms

Secure intake link sent via SMS. Patient arrives paperwork-done, ready for treatment. Saves 5-10 min of chair time per patient.

⭐ Google Review Requests

After the visit, Aria sends a review request. 3-5x more reviews = more new patients finding you. Your best marketing channel on autopilot.

🔁 Recall Campaigns

Patients who haven't visited in 6+ months get automated re-engagement. Each reactivated patient = $500-$1,500 in treatment revenue.

📊 Weekly Revenue Reports

Every Monday: calls answered, patients booked, insurance verified, payments collected. See exactly what Aria generated — no guessing.

📁 Leads Dashboard

Every inquiry that doesn't book is captured with full conversation context. Your team follows up and closes them later. Zero lost opportunities.

The Real Cost
Your front desk is your most expensive bottleneck.

Salary, missed calls, no-shows, slow payments, language barriers. It's not a staffing problem. It's a revenue problem.

$250K+
lost per year from
missed calls & scheduling gaps
$70K+
per year in
receptionist salary + benefits
$50K+
in no-shows,
slow payments & gaps
Calculate Your ROI →
The Math
How Aria pays for itself.

The average dental practice misses 20–40 calls per week.

If just 8 of those become new patients:

8 patients × $900 average treatment value
= $7,200 additional revenue monthly

Aria captures those patients automatically — converting them with empathy, verifying their insurance, and collecting payment on the spot. Most practices see ROI with just 1–2 extra patients per month. Everything after that is pure upside.

$86K+
annual revenue captured
96+
new patients per year
0
missed calls
Run Your Numbers →
A New Category
Stop losing patients to voicemail.
Traditional Front Desk

Hopes patients call back

Staff answers one call at a time. Missed calls get voicemail. Insurance verified manually — after the visit. Non-English speakers are lost. No-shows eat your schedule.

  • 62% of calls go unanswered
  • One language, one call at a time
  • No insurance verification during calls
  • Revenue leaks at every step
Aria AI Front Office

Closes patients on the spot

AI answers every call with empathy. Verifies insurance live. Quotes exact cost. Collects payment. Books the appointment. Then automates reminders, intake, reviews, and recalls — driving revenue at every step.

  • Zero missed calls — ever
  • 100+ languages, unlimited simultaneous
  • Real-time insurance verification during the conversation
  • Revenue captured at every touchpoint

Not every patient wants to pick up the phone.

Some want to ask about cost privately. Some want to check availability at midnight. Some are sitting in their car outside your office, texting because they're nervous about calling.

Aria meets them wherever they are — voice, web chat, or SMS — with the same intelligence, the same real-time insurance verification, the same ability to book and collect. Every channel is a revenue channel.

What Makes Aria Different
Built to close patients. Not just answer phones.

Other AI receptionists answer calls. Aria handles objections, verifies insurance live, collects payment, and runs the full patient lifecycle from one platform.

💛

Empathy AI

"Does it hurt?" "I'm nervous." When patients express fear or hesitation, Aria responds with genuine empathy first — not a robotic push to schedule. Trust builds, conversion skyrockets.

Only Aria
🛡️

Live Insurance Verification

During the call, Aria collects member ID, verifies across 3,400+ payers, reads back deductibles and remaining benefits, calculates exact patient cost, and offers to collect — all before they hang up. See how it works →

Only Aria
💳

One-Call Payment Close

"I see a Visa ending in 4242 — charge it?" Patient says yes, money in your account. New patients get a secure link via text mid-conversation. Zero friction, maximum revenue capture.

Extremely rare
🌍

100+ Languages

Aria responds instantly in Spanish, Mandarin, Vietnamese — whatever the patient speaks. No "press 2" menus. No hiring bilingual staff. Every non-English caller becomes a booked patient instead of a lost opportunity.

Unique to Aria
👋

Returning Patient Recognition

Recognizes patients by phone number before they say a word. "Hey Sarah, thanks for calling!" Previous visits, providers, and insurance loaded instantly. Personal from the first second.

👨‍⚕️

Multi-Provider Routing

Knows which doctor handles which services, checks real-time availability, and routes patients to the right provider. Books multiple appointments in one conversation — cleaning with the hygienist, filling with the dentist.

👶

Dependent Verification

Parent calling for their child? Aria collects subscriber and dependent info, verifies the child's coverage under the parent's plan, and reads back benefits specific to the dependent.

🔄

Three Channels, One Brain

Voice, chat, and SMS share the same intelligence, scheduling, insurance, and payments. Patient starts on chat, calls later — recognized by name. Identical capabilities everywhere.

🏷️

Full White-Label

Every interaction is branded to your practice — your name, your voice, your personality. Patients never see "Aria" or "Velzyx." It's your front desk, powered by AI they'll never notice.

Built For
Aria works best for these practices.

Cosmetic & Specialty Dentistry

Every missed call could be $5,000–$30,000+ in lost revenue. Aria converts hesitant callers with empathy and books them before they call your competitor.

Pediatric Practices

Parents calling for their kids get dependent insurance verified on the spot. Multi-language support means you never lose a family to a language barrier.

High-Volume General Practices

30+ calls per day overwhelms any front desk. Aria handles unlimited calls simultaneously — no hold music, no voicemail, no lost patients. See after-hours coverage →

Multi-Location Groups & DSOs

Centralize patient conversion across all locations. One platform, consistent experience, unified analytics. Scales instantly — no hiring per location. Learn more →

At a Glance
What changes when Aria is your front office.
CapabilityWithout AriaWith Aria
Phone CallsStaff answers one at a time — 62% missed✓ AI answers simultaneously, 24/7
Patient Objections"Does it hurt?" — staff improvises✓ Empathy AI builds trust, then books
Insurance VerificationManual, 5–10 min, after the call✓ Real-time during the live call
Dependent VerificationNot available on the phone✓ Parent calls for child — verified instantly
Payment CollectionSent later, often ignored✓ Charged or linked during the call
LanguagesEnglish only (maybe Spanish)✓ 100+ languages, automatically
No-Show PreventionManual reminder calls✓ Automated SMS — 30-40% reduction
Patient IntakeClipboard at check-in✓ Digital forms via SMS before visit
Google ReviewsAsk in person, usually forgotten✓ Automated post-visit requests
Returning PatientsStaff checks chart✓ AI greets by name, loads full history
After-HoursVoicemail — patient books elsewhere✓ Full AI coverage + booking + payments
See Full Comparison →
Integrations
Works with your existing tools.

Aria connects to the systems you already use — and we're adding more every month.

Calendar sync
Card payments
SMS + voice
CRM webhooks
Transactional email
Real-time insurance eligibility
OpenDental — Launching April 2026
Dentrix — Coming Soon
Eaglesoft — Coming Soon
Common Questions
What practice owners ask us.
"We already have a receptionist."
Aria works alongside your team — handling overflow, after-hours, and the calls that burn out good staff. She converts hesitant callers using empathy and live insurance verification your receptionist can't do. Your team focuses on case acceptance and chairside care.
"Is Aria HIPAA compliant?"
Yes. Aria is HIPAA compliant by design — AES-256 encryption at rest, TLS 1.3 in transit, signed BAAs with every practice and every subprocessor. Conversations are stored in your private workspace. See our full security posture →
"Will patients know it's AI?"
Aria is fully white-labeled to your practice. When a nervous patient says "I'm scared of the dentist," Aria responds with real empathy, not a script. Most patients say it feels better than hold music and a rushed receptionist. If a caller asks directly, Aria is honest — practices choose how to disclose.
"Does Aria integrate with our PMS?"
Aria integrates with calendar sync, card payments, SMS/voice, and CRM systems via webhook today. Open Dental launches April 2026. Dentrix and Eaglesoft are next on the roadmap. See full integrations →
"Can Aria verify insurance during the call?"
Yes — and no other AI receptionist can. Aria collects member ID and date of birth, verifies across 3,400+ payers, reads back deductibles and remaining benefits, and quotes exact out-of-pocket cost while the patient is still on the line. Works for dependents too. See how it works →
"What languages does Aria speak?"
All of them. Aria responds in whatever language the patient speaks — Spanish, Mandarin, Vietnamese, and 100+ more. No "press 2" menus. No hiring bilingual staff. Every non-English caller becomes a booked patient instead of a lost opportunity.
"What about no-shows?"
Aria sends automated SMS reminders at 24 hours, 2 hours, and check-in. Patients reply to confirm or reschedule. This alone cuts no-shows 30-40%. Digital intake arrives before the visit, so patients show up ready — no clipboard delay.
"Can Aria collect payment during the call?"
"I see a Visa ending in 4242 on file — would you like me to charge that?" Patient says yes, payment processed before they hang up. New patients get a secure payment link via text mid-conversation. Money in your account, zero friction.
"How long does setup take?"
One 30-minute discovery call from you. We configure, integrate, and test. Live in 48 hours. No code to write, no PMS migration, no training your staff. See the full process →
"What if Aria doesn't know an answer?"
Aria escalates gracefully. For clinical questions or anything outside her trained knowledge, she takes a detailed message, captures the lead, and routes it to your team — with full conversation context — so your staff calls back informed, not blind.
"What happens during outages?"
Calls failover to your existing voicemail or forward number, so you never lose a patient to dead air. Status page is public. Practices on Aria today see 99.95%+ uptime; our infra runs on the same cloud your bank does.
"How do we see what Aria is doing?"
Your admin dashboard shows every appointment, conversation, lead, insurance check, and payment in real time. Weekly email reports show exactly how much revenue Aria generated. Full visibility, full control.
From the front lines
What practice owners tell us.

Real practices using Aria today. As we onboard, more stories will land here.

WK
At WizKids Dental, Aria isn't backup — she's the front line. Every patient call goes to Aria first, 24/7 — during AND after hours. Aria handles the call end-to-end and transfers to staff only when patient needs require human handoff.
Live customerWizKids Dental & OrthodonticsSouthern California
·
WizKids Dental story coming soon — Q3 2026 with customer approval.
Featured case studyFull metrics in Q3 2026Southern California
·
Customer story coming soon.
Multi-location groupOnboarding nowInland Empire, CA
Free resource · PDF

AI Receptionist Buyer's Guide for Dental Practices

17 pages. What to ask vendors, the 6 ways AI receptionists fail in dental, and a side-by-side scoring sheet you can use in your demo calls. Written for owners and office managers — no fluff.

We respond within 24 hours. No marketing spam.

We email it once. No nurture spam unless you opt in.

✓ On its way. Check your inbox in a few minutes.
Ready?

Stop losing patients to voicemail.
Let Aria close them.

30-minute demo on your website. We respond within 24 hours. No commitment.

Book a Demo →Calculate Your ROI
Definitions

What is an AI dental receptionist?

An AI dental receptionist is a software agent that answers phone calls, web chats, and SMS messages for a dental practice and performs the front-desk work that a human receptionist performs: greeting the caller, identifying whether they are a new or existing patient, capturing reason for visit, verifying dental insurance, calculating patient out-of-pocket cost, collecting payment, and booking the appointment into the practice's calendar. Unlike a generic voice assistant or a call recording, an AI dental receptionist is integrated with the practice management system, the calendar, the payment processor, and the insurance eligibility network, so each call ends in a completed action rather than a message to call back.

A capable AI dental receptionist runs across three channels — voice, chat, and SMS — on the same conversation thread, so a caller who hangs up mid-booking can finish via text without restarting. It answers around the clock, including evenings, weekends, lunch hours, and holidays. It supports multiple languages without a press-2-for-Spanish menu. It identifies dental emergencies and routes them on a different path. It logs every conversation, every booking, every insurance check, and every payment to an operator dashboard where staff can review and intervene.

The differentiating capabilities to evaluate are: (1) live insurance eligibility lookups across thousands of dental payers with deductible and remaining-benefit readback, (2) the ability to collect payment during the call rather than send a follow-up link, (3) direct write access to the practice management calendar with provider, operatory, and procedure-code awareness, (4) multi-location call routing for groups and DSOs, and (5) the post-booking automation layer — reminders, digital intake, review requests, and recall sequencing — that protects the booked revenue.

Aria is an AI dental receptionist purpose-built for dental practices in the United States. It serves general, cosmetic, implant, orthodontic, pediatric, sleep apnea, and DSO operators, with integrations into common dental practice management systems and payment processors. It is HIPAA-aligned, multi-location capable, and operated as a managed product rather than self-serve software.