Voice AI & marketing for dental practices.
Pick the voice. Set the rules. Aria runs the desk — while you stay in command.
A configurable front-office intelligence for dental practices. Voice, chat, and SMS. Insurance, booking, recall, and payments. You decide what Aria owns and when a human steps in.
Win back patients you haven't seen in 90 days — Aria calls them for you.
One click sends an outbound call campaign to every overdue patient. Aria handles the conversation, books the appointment, syncs the booking to OpenDental. Your front desk doesn't make a single call.
Illustrative first-30-days dashboard
Sample operating data shown for demonstration. Not customer results or Aria company totals.
Illustrative first-30-days dashboard. Sample operating data shown for demonstration. Not customer results or Aria company totals.
What the dashboard shows you. What outbound calling does. What changes.
What the dashboard shows
- Real-time count of calls Aria handled — voice, chat, and SMS.
- Appointments Aria booked, with confirmation status.
- After-hours and weekend coverage — the calls that would have rolled to voicemail before.
- Transfers to front desk — only when the patient asks for a human or the case is complex.
- Follow-ups Aria flagged for staff review.
- Patients overdue for recall, filtered by 60 days, 90 days, 6 months, 1 year, or custom.
What one-click outbound calling does
- Pulls the recall list directly from your PMS (OpenDental live; Dentrix and Eaglesoft on roadmap).
- Aria places outbound calls and SMS to every overdue patient in the cohort, on the schedule you set.
- Each call is a real conversation — Aria identifies the patient, references their last visit, offers booking options.
- Aria handles common objections (out of town, switched insurance, need to think about it) and books when the patient is ready.
- Confirmed appointments sync straight back to your PMS calendar — no double entry.
- You see live campaign results in the dashboard: calls placed, connections, bookings, recovered revenue.
With Aria's outbound vs without it
| Without Aria's outbound | With Aria's outbound |
|---|---|
| The recall list sits in OpenDental untouched. 200+ patients overdue, hygiene chairs sitting empty. | One click sends 200+ outbound calls. Aria runs each conversation, books patients back in. |
| Front desk doesn't have time to call 200 people. When they try, they reach 1 in 5 and burn three hours. | Aria runs the campaign in parallel — every patient gets a call, no front desk time consumed. |
| Recall revenue stays trapped. Practices typically leave $40k–$80k per quarter on the table. | Practices typically recover $40k–$80k per outbound campaign. The dashboard shows it. |
| Manual outreach is inconsistent — some quarters get done, most don't. | Outbound runs on the cadence you set. Every overdue patient, every quarter, every year. |
| Front desk burnout. Staff turnover. Lost revenue compounds. | Front desk focuses on patients in the chair. Aria handles the volume work. |
Listen to what an outbound call sounds like
A sample call: how Aria identifies a patient, handles “I've been busy”, and books the appointment in under a minute.
Approx 0:53
- Patient identified by name from the recall list.
- Aria explained the recall reason (6 months overdue, exam + cleaning).
- Patient gave the “I've been busy” objection — Aria acknowledged warmly without pressure.
- Patient suggested a time — Aria checked availability live.
- Aria booked the appointment with a specific provider (Dr. Smith).
- Aria mentioned the SMS confirmation that follows automatically.
DEMO recording — not a live patient call. A sample caller asks about an implant consultation. Aria checks the calendar, books a slot, and texts a confirmation. Press play and watch both sides at once.
Interactive Demos
See exactly how Aria closes patients.
Three short walkthroughs. Calls. Insurance. Payments. Calendar sync.
Aria runs the full post-visit lifecycle — reminders, intake, reviews, patient recall, and reports. The work that protects your revenue and gets done last (or never).
📲 SMS Reminders
24-hour, 2-hour, and check-in texts — automated at booking. Patients can reply to confirm or reschedule. Any no-show reduction depends on your baseline — not a guaranteed percentage.
📋 Digital Intake Forms
Secure intake link sent via SMS. Patient arrives paperwork-done, ready for treatment. Saves 5-10 min of chair time per patient.
⭐ Google Review Requests
After the visit, Aria can send a review request so more patients are actually asked. Volume depends on your baseline and how patients respond — not a guaranteed multiple.
🔁 Recall Campaigns
Patients who haven’t visited in 6+ months can get automated re-engagement. Any recovered visit value is illustrative — typically hygiene plus exam, not a guaranteed $500–$1,500 per patient.
📊 Weekly Revenue Reports
Every Monday: calls answered, patients booked, insurance verified, payments collected. See exactly what Aria generated — no guessing.
📁 Leads Dashboard
Every inquiry that doesn't book is captured with full conversation context. Your team follows up and closes them later. Zero lost opportunities.
Salary, missed calls, no-shows, slow payments, language barriers. It's not a staffing problem. It's a revenue problem.
Illustrative industry ranges used in ROI examples — not customer results or Aria company totals. Plug your own volume into the calculator.
Hopes patients call back
Staff answers one call at a time. Missed calls get voicemail. Insurance verified manually — after the visit. Non-English speakers are lost. No-shows eat your schedule.
- Inbound calls often go to voicemail during chair time
- One language, one call at a time
- No insurance verification during calls
- Revenue leaks at every step
Closes patients on the spot
AI answers every call with empathy. Verifies insurance live. Quotes exact cost. Collects payment. Books the appointment. Then automates reminders, intake, reviews, and recalls — driving revenue at every step.
- Aria answers every assigned inbound line, 24/7
- Conversational support across 100+ languages
- Real-time insurance verification during the conversation
- Revenue captured at every touchpoint
Not every patient wants to pick up the phone.
Some want to ask about cost privately. Some want to check availability at midnight. Some are sitting in their car outside your office, texting because they're nervous about calling.
Aria meets them wherever they are — voice, web chat, or SMS — with the same intelligence, the same real-time insurance verification, the same ability to book and collect. Every channel is a revenue channel.
Other AI receptionists answer calls. Aria handles objections, verifies insurance live, collects payment, and runs the full patient lifecycle from one platform.
Empathy AI
"Does it hurt?" "I'm nervous." When patients express fear or hesitation, Aria responds with genuine empathy first — not a robotic push to schedule. Trust builds, more callers stay on the line long enough to book.
Live Insurance Verification
During the call, Aria can collect member ID, run eligibility through dental clearinghouses, read back deductibles and remaining benefits, estimate patient cost, and offer to collect — including dependents — then write results back where Open Dental is live. Other vendors also advertise verification. See how it works →
One-Call Payment Close
If a card is on file, Aria can offer to charge it during the call. New patients can get a secure link via text mid-conversation. Availability depends on the practice’s payment processor setup.
100+ Languages
Conversational support across 100+ languages, with 17 production-tuned public voices currently available across English, Spanish, Chinese and Hindi. No “press 2” menus.
Returning Patient Recognition
Recognizes patients by phone number before they say a word. "Hey Sarah, thanks for calling!" Previous visits, providers, and insurance loaded instantly. Personal from the first second.
Multi-Provider Routing
Knows which doctor handles which services, checks real-time availability, and routes patients to the right provider. Books multiple appointments in one conversation — cleaning with the hygienist, filling with the dentist.
Dependent Verification
Parent calling for their child? Aria collects subscriber and dependent info, verifies the child's coverage under the parent's plan, and reads back benefits specific to the dependent.
Three Channels, One Brain
Voice, chat, and SMS share the same intelligence, scheduling, insurance, and payments. Patient starts on chat, calls later — recognized by name. Identical capabilities everywhere.
Full White-Label
Every interaction is branded to your practice — your name, your voice, your personality. Patients never see "Aria" or "Velzyx." It's your front desk, powered by AI they'll never notice.
Cosmetic & Specialty Dentistry
Every missed call could be $5,000–$30,000+ in lost revenue. Aria converts hesitant callers with empathy and books them before they call your competitor.
Pediatric Practices
Parents calling for their kids get dependent insurance verified on the spot. Multi-language support means you never lose a family to a language barrier.
High-Volume General Practices
30+ calls per day overwhelms any front desk. Aria handles unlimited calls simultaneously — no hold music, no voicemail, no lost patients. See after-hours coverage →
Multi-Location Groups & DSOs
Centralize patient conversion across all locations. One platform, consistent experience, unified analytics. Scales instantly — no hiring per location. Learn more →
| Capability | Without Aria | With Aria |
|---|---|---|
| Phone Calls | Staff answers one at a time — overflow goes to voicemail | ✓ AI answers assigned lines simultaneously, 24/7 |
| Patient Objections | "Does it hurt?" — staff improvises | ✓ Empathy AI builds trust, then books |
| Insurance Verification | Manual, 5–10 min, after the call | ✓ Real-time during the live call |
| Dependent Verification | Not available on the phone | ✓ Parent calls for child — verified instantly |
| Payment Collection | Sent later, often ignored | ✓ Charged or linked during the call |
| Languages | English only (maybe Spanish) | ✓ Conversational support across 100+ languages (17 production-tuned voices in EN/ES/ZH/HI) |
| No-Show Prevention | Manual reminder calls | ✓ Automated SMS confirm / reschedule |
| Patient Intake | Clipboard at check-in | ✓ Digital forms via SMS before visit |
| Google Reviews | Ask in person, usually forgotten | ✓ Automated post-visit requests |
| Returning Patients | Staff checks chart | ✓ AI greets by name, loads full history |
| After-Hours | Voicemail — patient books elsewhere | ✓ Full AI coverage + booking + payments |
Aria connects to the systems you already use — and we're adding more every month.
Real practices using Aria today. As we onboard, more stories will land here.
Customer story coming soon.
AI Receptionist Buyer's Guide for Dental Practices
17 pages. What to ask vendors, the 6 ways AI receptionists fail in dental, and a side-by-side scoring sheet you can use in your demo calls. Written for owners and office managers — no fluff.
Hear Aria.
Aria speaks the way your patients want to be spoken to. English, Español, 中文, हिन्दी.
These 8 are a curated sample · The full library covers 17 voices across 4 languages.
Or clone your voice. Give us a 60-second sample and your Aria will sound like you.
Clone your voice →Stop losing patients to voicemail.
Let Aria close them.
30-minute demo on your website. We respond within 24 hours. No commitment.